Our Free of Charge Site Selection Services!
It begins with us conducting a comprehensive search for a hotel that matches your requirements. Our extensive purchasing volume allows us to offer cost-effective solutions for the site selection process.
Site Selection Services
Conduct a comprehensive hotel search that best matches your specifications. We offer cost-saving solutions to the site selection process.
You set a deadline for us to report back to you with our site summary report, including hotel names, sleeping room rates, food and beverage costs, and date availability.
Perform hotel site inspections for or with you as needed.
Negotiations
PlanIt Meetings strives for cost-effective solutions to your meeting requirements. We do this by negotiating a favorable contract with the least liability. The issues would include:
Guest Room Rates
Guest Room Attrition Penalties
Early Departure Fees
Meeting Room Rental Fees
Food & Beverage Attrition Penalties
Deposit Payment Requirements
Indemnification Clauses
Rights of Termination
Force Majeure & Cancellation Fees
Once the best possible meeting package is negotiated on your behalf, we advise you which hotel suits your needs. You will make the final decision on the hotel selection!
All this is done for FREE because we are compensated directly by the hotels.
Additional Services
Here are some additional services we offer for a fee:
Process Registration Mailings
Manage & Staff On-site Registration (Welcome packets distribution)
Handle Conference Programs, Entrance Tickets, Evaluation Forms, & other Registration Materials
Assistance with Rooming Lists
Coordinate Event & Menu Planning, Exhibit Management & Speakers
We arrange special group rates for transportation using our usual airline and car rental agencies
Coordinate Ground Transportation
